Event Coordinator
Job Postings
Monday, February 03, 2014 12:08 PM

Central Palm Beach County Chamber of Commerce - Events Coordinator

Title: Events Coordinator

Department: Marketing & Communications

Reports to: Events Manager


The Central Palm Beach County Chamber of Commerce is seeking a detail-orientated, highly organized individual with a strong events background and positive attitude to join the Marketing Department currently responsible for six large fundraising events and other smaller scale special projects and events throughout the year. This position oversees event logistics, vendor relationships, budget management, contract negotiation and other related projects.

  1. I.                 Key Responsibilities Include:
  2. II.               Requirements
  • Manage logistics and timelines for large-scale events, including Reggae Fest, Women For Women Race, Tropical Triathlon, Community Fitness Run, SalsaFest, Holiday Parade/Park including pre-event prep and day of logistics.
  • Drafting the Run-of-Show
  • Manage vendor relationships and contract negotiations (including staffing companies, venue & operations teams, A/V, décor, entertainment, etc.)
  • Track budget, income and expenses for each event
  • Liaise with event planning committees and co-chairs, including organizing planning meetings, attending meetings, follow up on requests post-meeting and sending regular event updates.
  • Post event reporting and follow-up with sponsors.
  • Pulling permits from municipalities
  • Manage activation of sponsorship/investor benefits at events as well as sponsor relations both pre and post event.
  • Find and develop new sponsorship opportunities outside Chamber membership.
  • Manage the recruitment of volunteers for each event.
  • Create new contacts that would enhance events.
  • Work with Events Project Manager on special events including VIP services and award shows.
  • Special projects and other responsibilities as assigned.
  • MUST: BA College degree.
  • MUST: 5+ years event experience, non-profit experience a strong plus.
  • MUST:  Experience with 500+ person events with at least high six figure or seven figure revenue.
  • MUST: Strong Microsoft office computer skills
  • MUST: Detail-orientated team player with strong organizational skills, and positive team leader.
  • MUST: Experience managing outside vendors.
  • MUST: Excellent oral and written communications skills, with strong proofreading skills.
  • MUST: Ability to work under pressure, prioritize multiple projects and adjust work accordingly, often against tight deadlines.
  • MUST: Ability to work nights and weekends, as needed.
  • MUST: Excellent judgment and positive attitude.
  • MUST: Able to follow-through effectively and efficiently.
  • MUST: Understanding of vendor pricing and relationships within event industry a strong plus.

 

  1. III.              Compensation

Salary commensurate with experience and ability to take on the maximum work load; range is $40,000 - $45,000 per year plus outstanding benefits including comprehensive health, dental, and vision, with premiums subsidized partly by the Chamber (employer).  Generous paid time off beginning with two weeks for vacation and 12 paid holidays.  We are currently reviewing 401(k) and IRA retirement plans as an added benefit. 

  1. IV.            To Apply

Please send resume, along with a single page 12 font cover letter explaining why you are the best candidate for the job, and three professional reference that include current contact phone numbers. 

FAST TRACK HIRE SO APPLY IMMEDIATELY (DATE POSTED JANUARY 31, 2014)

Email welcome to: amy@cpbchamber.com

NO PHONE CALLS PLEASE.

A PHONE CALL WILL AUTOMATICALLY DISQUALIFY YOU!