Palm Beach Broadcasting Events Assistant
Job Postings
Tuesday, April 08, 2014 10:41 AM

Palm Beach Broadcasting - Events Assistant

Job Title:        Events Assistant

Reports To:    Events Director

FLSA Status:  Non-Exempt

Department:  Events

 Summary:  The Events Assistant assists the Events Director with in the execution of the company’s signature events in terms of sales, planning and on-site execution. This position involves assisting with all administrative functions, sales packaging as well as handling on-site event responsibilities.

 Primary Responsibilities:

  • Planning and executing events/shows.
  • Working shows, setting up shows, creating ideas for shows.
  • Sales Sponsorship Project – full coordination, organization and managing of this project all year long.
  • Sales Prospect Project – full coordination, organization and managing of this project all year long.
  • Create, revise and develop sales package for all the sellers.
  • Find and coordinate programming elements for events.
  • Create and execute sponsorship re-caps for all sponsorships after each show.
  • Assisting with all event clerical work: faxes, emails, phone calls, database management, paperwork, running errands, filing, etc.
  • Find, organize and manage trade accounts/clients.
  • Assist and work set-up, day of show and breakdown for all events.
  • Update all event websites with content.

 Important Notes:

  • This position requires you to be a self-starter and we encourage you to notice areas that can be improved upon and work toward the betterment of the department and events. 
  • It is critical that you own or “run with” ideas after meeting with event manager.
  • Prioritize your projects with clear expectations from Events Manager on what needs to be done and when the project should be completed.
  • Apply time management skills to all projects.
  • We expect your full-time commitment and best effort every day.
  • Be open about your time and effort – we operate with 100% Transparency.
  • Be busy all the time… when you have down time, find something to do.
  • This position is Monday – Friday 8:30am to 5:30pm.
    • Hours vary depending on event schedule.
    • Some weekends and nights are required for scheduled event dates.
  • Meetings: Sales Meeting every Tuesday from 8:30am to 9:30am and One-on-one every Monday 10:00am to 10:30am with Events Manager.
Resume and Cover Letter should be Sent to :Jennifer S. Cartwright | Asset Manager & Events Director
Palm Beach Broadcasting LLC | Cobalt Events, LLC
O 561-868-1085 | F 561-432-7109
701 Northpoint Pkwy., Suite 500, West Palm Beach, Florida 33407