Boys & Girls Club of Broward County - Events Manager
Job Postings
Monday, September 21, 2015 07:15 AM

Boys & Girls Club of Broward County
EVENTS MANAGER
 


REPORTS TO:         Director of Corporate Events
 
GENERAL FUNCTION:
The Events Manager is responsible for the successful production of events while meeting financial and operational goals. The Events Manager will work closely with Director of Corporate Events as well as complete delegated assignments from the Executive Vice President (EVP).
 
KEY ROLES:
TECHNICAL:     
 

  • Active team member in all events.
  • Coordinate and execute assigned registrations for the Concours d’ Elegance.
  • Attend committee meetings, assist with live and silent auctions, staffing, training and supervising BGCBC staff and volunteers, attending and producing sub-event functions and varied delegated assignments that ensure the success of all events.
  • Prepare, monitor and control lead events annual revenue and expense budget.
  • Assist event chairs in obtaining sponsorships, table sales, advertisers, live & silent auction items, raffle prizes and other revenue sources.
  • Within one week of each event, must present to Executive Vice President and Director of Corporate Events a written financial recap.
  • Coordinate any assignments that are assigned by the EVP or Director of Corporate Events.
  • Additional events or responsibilities as assigned
  • Act as Event Lead and delegator in specifically assigned events (to be determined).
    MANAGERIAL:
  • Effectively manage, train and motivate staff and volunteers on a daily basis and other BGCBC staff and volunteers during the events.
  • Manage the expenses associated with all events.
    RELATIONSHIPS:
    Internal:
  • Maintain close daily communication with Executive Vice President and Director of Corporate Events to update progress on all events.
  • Maintain daily communication with Accounting Department to ensure correct input of all donations, billing and expenses.
  • Work in a positive and professional manner with all program staff while assisting with special events.
  • Maintain excellent communication with event personnel while mentoring and training such individuals.
    External:
  • Communicate with appropriate Board members, Committee Chairs and Members, event staff, volunteers, sponsors, vendors and act as liaison where appropriate for Boys & Girls Clubs of Broward County.
     
     
     
    QUALIFICATIONS/REQUIREMENTS:
     Education/Experience:
  • 4-year College Degree required.
  • Minimum of three (3) years in event production.
  • Demonstrate skills and experience in the production of financially successful special events ranging from multi-day to single-day events.
  • Demonstrate the ability to lead, train, direct and motivate volunteers and staff.
  • Demonstrate the ability to manage a budget.
    Knowledge:
  • Ability to use Microsoft Office programs, including spreadsheets, Raisers Edge, Power Point and word processing with a high degree of accuracy.
  • Exceptional customer service skills and attention to detail.
  • Ability to understand and negotiate contracts with vendors.
  • Excellent verbal and written communication skills.
  • Ability to display a positive attitude and professional demeanor at all times
    Transportation:
Reliable transportation needed to attend meetings and events.
 
ENVIRONMENTAL AND WORKING CONDITIONS:
The majority of work will be conducted in an office setting; however, major blocks of time will be away from the office and at the event venues.  Various off-site meetings will occur at respective Boys & Girls Clubs or Volunteer offices. The position may require weeknight and or weekend meetings/events.
Physical and mental requirements:
Sit for 4 or more hours per day.  Standing, lifting items up to 20 pounds and bending are also necessary to the role. Good sight and hearing are essential. Successfully communicate through speaking, writing and reading with comprehension. Manage multiple tasks with varying deadlines.
 
 
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.