Sponsorship Coordinator - City of Hialeah
Job Postings
Tuesday, October 06, 2015 11:16 AM

CITY OF HIALEAH - Sponsorship Coordinator

The City of Hialeah is accepting applications for the position of Sponsorship Coordinator. 

The Sponsorship Coordinator also functions as a development officer. This person builds community-based partnerships, seeks cash and in-kind sponsorships, writes proposals, provides sponsorship recaps, and maintains community relations.

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-  Actively solicits sponsorships for the City of Hialeah, city events and programs..

-  Drafts sponsorship contracts and coordinates payment schedules.

-  Acquires, stores, and tracks payment schedules for in-kind sponsorships and donations.

-  Informs sponsors of opportunities to support, fund and participate in City events and programs.

-  Provides customer service, communication, and correspondence to sponsors, including, but not limited to: sending out new sponsor packets; acknowledgement letters; invoices, responding to sponsor requests as needed.

-  Submits quarterly sponsorship reports to the Mayor via the Department Director.

-  Monitors ongoing sponsorship campaign effectiveness, evaluates campaign results and modifies strategies based upon results as needed.

-  Oversees and manages all contracts for the City’s vending operations.

-  Works with the Director of the Communications and Special Events Department to establish annual budget forecast for the various activity needs (covering planned sponsorship income vs. planned expenditures).

-  Ensures proper acknowledgement of sponsors in City promotional materials.

-  Updates the Director of the Communications and Special Events Department on challenges and needs of the sponsorship program, and helps identify and implement resources needed to meet those challenges.

-  Performs additional duties as required.


 -  Knowledge of South Florida Business Community.

-  Positive attitude and strong interpersonal skills.

-  Strong customer service skills.

-  Ability to effectively manage time and prioritize multiple responsibilities.

-  Detail oriented to ensure tasks are accurately completed.

-  Self-motivated and able to excel with minimal supervision. Computer skills with proficiency in Microsoft Word, Excel, Publisher and PowerPoint.

-  Ability to deliver effective presentations.

-  Strong organizational and communication skills.

-  Ability to work in a fast-paced environment.

-  Skilled in managing deadlines.

-  Excellent writing, communication and organizational skills.




Must have:

-  Bachelor’s degree in Marketing, Communications, Public Relations, Public or Business Administration or similar field from an accredited college or university and one year work experience of in sales, marketing or sponsorships; OR

-  Associates degree or 60 semester credits in Marketing, Communications, Public Relations or Public or Business Administration or similar field from an accredited college or university and 3 years work experience in sales, marketing or sponsorships;

-  Possession of a valid Florida driver’s license. 

-  Experience in event marketing and promotional marketing programs, municipal or government experience, and grant writing experience preferred.

-  Written and oral fluency in English and Spanish languages preferred.


 SPECIAL NOTE:  Must be willing to work flexible hours, including weekends, evenings and nights.


If you meet the minimum requirements and want to be considered for the position, please email your resume and supporting documentation to: