Event Assistant - Debbie's Dreams Foundation
Job Postings
Wednesday, December 09, 2015 11:59 AM

General Responsibilities

It is the responsibility of all employees of Debbie’s Dream Foundation: Curing Stomach Cancer (DDF) to support DDF's mission and goals, to respect the confidentiality of all who come to us for information or assistance, and to personally maintain the dignity and integrity of one who is placed in a position of trust. We all bear the responsibility of improving the organization, communicating openly, empowering each other to excel at our work, and dedicate ourselves to including all who want to be involved.

 

Summary of Position

The focus of this position will be to:

(1)   Assist the Events & Communications Coordinator and the Events & Communications Manager to produce a variety of events for DDF, designed to support donor creation and retention strategies while meeting budgeted expectations.

(2)   Provide administrative support to the Events & Communications Coordinator and the Events & Communications Manager.

 

The Event Assistant reports directly to the Events and Communications Manager and is required to attend all staff and Event Committee meetings and Board meetings from time to time.

This position is full time (40 hours per week) and can be longer around the time of major DDF events. Salary will be commensurate with experience.

This job description should not be construed to imply that the requirements listed are the exclusive standards of the position. DDF reserves the right to assign or delegate other tasks as necessary.

 

Duties and Responsibilities

- Assist with the production and coordination of DDF events including: advertising, logistics, event sponsors, creating and maintaining vendor relations, assembling sponsor packets, collecting event RSVPs, organizing auction items, organizing and managing event check-in, registration, and check-out, organizing and managing event volunteers and creating or maintaining detailed event databases.

- Work on a number of diverse events and printed materials simultaneously and meet deadlines on each to ensure accuracy and timeliness of assigned projects, effectiveness of events, success of fundraising appeals and attention to details.

- Keep accurate, up-to-date records.

- Ensure optimal constituent relations, increased awareness of DDF's resources, and continued expansion of DDF's donor base.

- Work with volunteers, donors, patients, supporters, DDF Event Co-Chairs, the Board of Directors, etc on all of the above.

- The work requires a lot of time at a desk but may also require some travel to event locations, conferences, or meetings both locally or nationally.

- Tight deadlines must be met with limited staff to support projects.

 

 

 

Qualifications

The requirements listed below are representative of the knowledge, skill and/or ability required to perform this job successfully:

- One (1) year minimum equivalence in event planning, hotel catering sales experience, or nonprofit event planning.

- Four (4) year college degree required.

- Proficiency in Microsoft Word and Excel.

- Fast typist required.

- Expertise in building professional relationships.

- Consistent professionalism.

- Ability to collaborate with both volunteers, staff, donors, supporters, the Board of Directors and any other people encountered.

- Fluent in English.

- Excellent verbal and written communications skills at a professional level.

- Ability to tolerate numerous interruptions throughout the day.

 

Application Information

To apply for this position and to qualify for an interview, the following are required:

 

Submit the following as an Application Packet:

1. Cover letter

2. Resume

3. College and other degree diplomas or other verification of graduation

4. Transcript if graduated within the past 5 years

5. 2-4 letters of recommendation from non-family members

 

The Application packet should be sent to:

 

Debbie’s Dream Foundation

Two South University Drive, Suite 326

Plantation, FL 33324

 

or email to: Events@DebbiesDream.org

 

Follow up inquiries can be made to Events@DebbiesDream.org or (954) 475-1200.