Job Postings
Debbie's Dream Foundation: Events & Communications Assistant
Job Postings
Thursday, February 13, 2014 11:27 AM

Debbie’s Dream Foundation: Curing Stomach Cancer - Part Time (Temporary) Events & Communications Assistant

Job Description
Debbie’s Dream Foundation: Curing Stomach Cancer is seeking a part-time Events & Communications Assistant at its corporate office in Davie, Florida.


Summary of Position:
The focus of this position will be to: (1) Produce fundraising events for the Company that support donor creation and retention while meeting and, hopefully, exceeding budgeted expectations and (2) Develop and implement an overall communications and public affairs strategy for the Company which is tied to accomplishing our mission.


Duties and Responsibilities:
 Produce and coordinate fundraising events including: advertising, logistics, event sponsors, creating and maintaining vendor relations, assembling sponsor packets, collecting event RSVPs, organizing auction items, organizing and managing event check-in, registration, and check-out, organizing and managing event volunteers and creating or maintaining detailed event databases.
 Work on a number of diverse events and printed materials simultaneously and meet deadlines on each to ensure accuracy and timeliness of assigned projects, effectiveness of events, success of fundraising appeals and attention to details.
 Utilize database tools to analyze fundraising performance.
 Work with volunteer staff on design elements and event promotion.
 Lead all communications activity including corporate communications/media relations, employee communications, sponsorships and events, community and philanthropic activities, and brand management.
 Support government affairs activities
 Write and edit press releases, postings for Facebook, Twitter, our website, other print materials and email blasts.
 Develop and maintain a press schedule calendar.
 Develop relationships with the press and send out press releases.
 Oversee, write and/or edit all materials to support and/or advertise all of the Company’s events including sponsorship packets and materials, invitations and flyers for the events, collateral materials, program books, proposals, solicitation and acknowledgement letters, etc.
 Assure that materials that are developed are factually and technically accurate
 Work with the Communications Chair
 Supervise and coordinate work of the Event Planning and Communications Interns.

The Events & Communications Assistant reports directly to the Events Coordinator, President of the Board, the Office Manager, and the Co-Chairs of the Company’s Events and is required to attend all staff and Event Committee meetings and Board meetings from time to time.


This position is a part time (approx 20 hours per week) and can be longer around the time of major Company events. Pay will be commensurate with experience.
This job description should not be construed to imply that the requirements listed are the exclusive standards of the position. The Company reserves the right to assign or delegate other tasks as necessary.


Qualifications
The requirements listed below are representative of the knowledge, skill and/or ability required to perform this job successfully: - Two (2) years minimum equivalence in event planning, hotel catering sales experience, or nonprofit event planning - Four (4) year college degree required - History in planning non-profit galas/dinners of 250+ guests - Proficiency in Microsoft Word and Excel. Knowledge of SharePoint a plus or any other non-profit software - Fast typist required - Ability to lead, to follow, and the ability to know when those different skills are needed - Expertise in building professional relationships - Consistent professionalism - Ability to collaborate with both volunteers, staff, donors, supporters, the Board of Directors and any other people encountered - Fluent in English - Excellent verbal and written communications skills at a professional level - Strong editing and proofreading skills - Knowledge of print production - Ability to tolerate numerous interruptions throughout the day

Application Information:
To apply for this position and to qualify for an interview, the following are required:
1. Cover letter
2. Resume
3. College and other degree diplomas or other verification of graduation
4. Transcript if graduated within the past 5 years
5. 2-4 letters of recommendation from current or past clients who are non-family members

The Application packet should be sent to: Debbie’s Dream Foundation: Curing Stomach Cancer
9110 West State Road 84
Davie, FL 33324
Attn: Administrator or email to: Admin@DebbiesDream.org Follow up inquiries can be made to Admin@DebbiesDream.org or (954) 475-1200

 
Event Coordinator
Job Postings
Monday, February 03, 2014 12:08 PM

Central Palm Beach County Chamber of Commerce - Events Coordinator

Title: Events Coordinator

Department: Marketing & Communications

Reports to: Events Manager


The Central Palm Beach County Chamber of Commerce is seeking a detail-orientated, highly organized individual with a strong events background and positive attitude to join the Marketing Department currently responsible for six large fundraising events and other smaller scale special projects and events throughout the year. This position oversees event logistics, vendor relationships, budget management, contract negotiation and other related projects.

  1. I.                 Key Responsibilities Include:
  2. II.               Requirements
  • Manage logistics and timelines for large-scale events, including Reggae Fest, Women For Women Race, Tropical Triathlon, Community Fitness Run, SalsaFest, Holiday Parade/Park including pre-event prep and day of logistics.
  • Drafting the Run-of-Show
  • Manage vendor relationships and contract negotiations (including staffing companies, venue & operations teams, A/V, décor, entertainment, etc.)
  • Track budget, income and expenses for each event
  • Liaise with event planning committees and co-chairs, including organizing planning meetings, attending meetings, follow up on requests post-meeting and sending regular event updates.
  • Post event reporting and follow-up with sponsors.
  • Pulling permits from municipalities
  • Manage activation of sponsorship/investor benefits at events as well as sponsor relations both pre and post event.
  • Find and develop new sponsorship opportunities outside Chamber membership.
  • Manage the recruitment of volunteers for each event.
  • Create new contacts that would enhance events.
  • Work with Events Project Manager on special events including VIP services and award shows.
  • Special projects and other responsibilities as assigned.
  • MUST: BA College degree.
  • MUST: 5+ years event experience, non-profit experience a strong plus.
  • MUST:  Experience with 500+ person events with at least high six figure or seven figure revenue.
  • MUST: Strong Microsoft office computer skills
  • MUST: Detail-orientated team player with strong organizational skills, and positive team leader.
  • MUST: Experience managing outside vendors.
  • MUST: Excellent oral and written communications skills, with strong proofreading skills.
  • MUST: Ability to work under pressure, prioritize multiple projects and adjust work accordingly, often against tight deadlines.
  • MUST: Ability to work nights and weekends, as needed.
  • MUST: Excellent judgment and positive attitude.
  • MUST: Able to follow-through effectively and efficiently.
  • MUST: Understanding of vendor pricing and relationships within event industry a strong plus.

 

  1. III.              Compensation

Salary commensurate with experience and ability to take on the maximum work load; range is $40,000 - $45,000 per year plus outstanding benefits including comprehensive health, dental, and vision, with premiums subsidized partly by the Chamber (employer).  Generous paid time off beginning with two weeks for vacation and 12 paid holidays.  We are currently reviewing 401(k) and IRA retirement plans as an added benefit. 

  1. IV.            To Apply

Please send resume, along with a single page 12 font cover letter explaining why you are the best candidate for the job, and three professional reference that include current contact phone numbers. 

FAST TRACK HIRE SO APPLY IMMEDIATELY (DATE POSTED JANUARY 31, 2014)

Email welcome to: amy@cpbchamber.com

NO PHONE CALLS PLEASE.

A PHONE CALL WILL AUTOMATICALLY DISQUALIFY YOU!

 
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