Job Postings
City of Tavares - Special Event Coordinator
Job Postings
Friday, December 11, 2015 05:56 PM

Special Events Coordinator - City of Tavares

CLICK HERE for more details and to apply.

GENERAL DESCRIPTION:
The City of Tavares, America's Seaplane City is recognized throughout Florida as an innovative, collaborative and service-oriented employer! Located in the center of the Sunshine State on the banks of beautiful Lake Dora, Tavares is home to a current population of 14,600 residents and is the capitol city of Lake County. Host to an impressive slate of 26 annual lakefront events from 5K runs to airshows, growing numbers of visitors come to Tavares each year to enjoy a thriving downtown entertainment district; and to visit our picturesque hotels, unique restaurants, marina and virtual seaplane airport (FA1) ¿ which is home base to the renowned Jones Brothers Air and Seaplane Adventures, featuring guided seaplane tours over the Central Florida area and seaplane flight training opportunities. To date, over 12,000 seaplanes have visited our airport since its first official flight in April 2010. An historic centerpiece in the downtown district and set in the footprint of the original pavilion built over Lake Dora in 1914, the newly constructed 8,000 square-foot Pavilion on the Lake is a two-story venue featuring a wide pier and panoramic glass for spectacular views, making it an outstanding location for conferences, weddings and other memorable events. The City of Tavares - Land and See!

Special Events Coordinator Salary Range: $38,900 - $58,350

Performs significantly responsible work in the preparation, coordination and oversight of major City Events. Attainment of goals and project completion objectives are achieved utilizing considerable independent judgment and discretion.  This position reports to the Aviation Manager.
 

ESSENTIAL JOB FUNCTIONS:

  1. Assists in preparing and submitting annual operating budget requests for City special events.
  2. Maintains records and prepares periodic reports in a clear, concise and organized manner.
  3. Assists in developing, composing, editing and circulating program and event press releases, public service announcements, displays, brochures, flyers, newsletters and other correspondence.
  4. Directs preparation and coordination of major City events including working with event organizers, City departments, not-for-profit groups and other governmental agencies.
  5. Works with community groups, boards, volunteers, individuals, news media, sponsors, City department staff and department heads with regard to cultural, community and quality of life projects and activities.
  6. When required, contributes to the daily operational and administrative duties of the Economic Development department.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.)

 

MINIMUM QUALIFICATIONS:
     
KNOWLEDGE, SKILLS AND ABILITIES:
 

  1. Working knowledge of the development, budgeting, preparation, promotions & marketing of major events.
  2. Ability to facilitate projects and activities that may involve multiple sponsors, vendors, departments, staff and participants.
  3. Ability to make necessary budget recommendations to support programs, projects and activities to enhance community quality of life.
  4.  Knowledge of budgeting and standard business management practices and procedures.
  5. Ability to effectively and appropriately communicate verbally and in writing.
  6. Ability to establish and maintain effective working relationships with vendors, public and private sector officials, City departmental staff and the general public.
  7. Ability to represent the City in a positive, cooperative and professional manner at all times.
  8. Ability to effectively and efficiently operate office equipment and utilize business software including, but not limited to, Adobe and Microsoft Office suites.

 EDUCATION AND EXPERIENCE:
 

  1. Associates degree from an accredited college or university in business administration, marketing, public relations or related field or equivalent experience.
  2. Excellent verbal and written communications skills, organizational skills, interpersonal skills and leadership ability.

 (A comparable amount of training, education or experience can be substituted for the minimum qualifications.)

 LICENSES, CERTIFICATIONS OR REGISTRATIONS:
 

  1. Possession of a valid and insurable Florida Driver’s License

 

ESSENTIAL PHYSICAL SKILLS: 
 

  • Acceptable eyesight (with or without correction)
  • Ability to communicate both orally and in writing
  • Acceptable hearing (with or without hearing devices)
  • Driving
  • Sitting for extended periods of time

 

ENVIRONMENTAL CONDITIONS: 

  • Works primarily inside in an office environment, with frequent outdoor work related to event preparation and operations.
  • Work schedule includes after hours and weekends, when required for event preparation, operation and after action items.

 (Reasonable accommodations will be made for otherwise qualified individuals with a disability.)

Miscellaneous Information

The City Of Tavares is an Equal Opportunity and an E-Verify Employer. Qualified individuals with disabilities are encouraged to apply and will be reasonably accommodated. Veterans’ Preference offered on initial hire per Florida Statute 295. Women and minorities are encouraged to apply. Selected applicants receiving a conditional offer of employment are subject to a criminal, driver, education and employment background check, drug screen, polygraph test, psychological test and medical examination. To apply, a City of Tavares employment application or resume with a minimum of ten (10) years complete work history must be submitted to City of Tavares Human Resources no later than 5:00 p.m. on the closing date (if mailed, it must be postmarked no later than the closing date). Internal candidates must submit a completed City of Tavares internal position application to Human Resources no later than 5:00 p.m. on the closing date (if mailed, must be postmarked no later than the closing date). Internal position applications are available in Human Resources. Minimum qualifications are subject to change pending approval of job description(s). Equivalent combination of related training and experience may be considered. The City of Tavares reserves the right to fill positions prior to the closing date. All positions are regular full-time unless otherwise noted.

 
Event Assistant - Debbie's Dreams Foundation
Job Postings
Wednesday, December 09, 2015 11:59 AM

General Responsibilities

It is the responsibility of all employees of Debbie’s Dream Foundation: Curing Stomach Cancer (DDF) to support DDF's mission and goals, to respect the confidentiality of all who come to us for information or assistance, and to personally maintain the dignity and integrity of one who is placed in a position of trust. We all bear the responsibility of improving the organization, communicating openly, empowering each other to excel at our work, and dedicate ourselves to including all who want to be involved.

 

Summary of Position

The focus of this position will be to:

(1)   Assist the Events & Communications Coordinator and the Events & Communications Manager to produce a variety of events for DDF, designed to support donor creation and retention strategies while meeting budgeted expectations.

(2)   Provide administrative support to the Events & Communications Coordinator and the Events & Communications Manager.

 

The Event Assistant reports directly to the Events and Communications Manager and is required to attend all staff and Event Committee meetings and Board meetings from time to time.

This position is full time (40 hours per week) and can be longer around the time of major DDF events. Salary will be commensurate with experience.

This job description should not be construed to imply that the requirements listed are the exclusive standards of the position. DDF reserves the right to assign or delegate other tasks as necessary.

 

Duties and Responsibilities

- Assist with the production and coordination of DDF events including: advertising, logistics, event sponsors, creating and maintaining vendor relations, assembling sponsor packets, collecting event RSVPs, organizing auction items, organizing and managing event check-in, registration, and check-out, organizing and managing event volunteers and creating or maintaining detailed event databases.

- Work on a number of diverse events and printed materials simultaneously and meet deadlines on each to ensure accuracy and timeliness of assigned projects, effectiveness of events, success of fundraising appeals and attention to details.

- Keep accurate, up-to-date records.

- Ensure optimal constituent relations, increased awareness of DDF's resources, and continued expansion of DDF's donor base.

- Work with volunteers, donors, patients, supporters, DDF Event Co-Chairs, the Board of Directors, etc on all of the above.

- The work requires a lot of time at a desk but may also require some travel to event locations, conferences, or meetings both locally or nationally.

- Tight deadlines must be met with limited staff to support projects.

 

 

 

Qualifications

The requirements listed below are representative of the knowledge, skill and/or ability required to perform this job successfully:

- One (1) year minimum equivalence in event planning, hotel catering sales experience, or nonprofit event planning.

- Four (4) year college degree required.

- Proficiency in Microsoft Word and Excel.

- Fast typist required.

- Expertise in building professional relationships.

- Consistent professionalism.

- Ability to collaborate with both volunteers, staff, donors, supporters, the Board of Directors and any other people encountered.

- Fluent in English.

- Excellent verbal and written communications skills at a professional level.

- Ability to tolerate numerous interruptions throughout the day.

 

Application Information

To apply for this position and to qualify for an interview, the following are required:

 

Submit the following as an Application Packet:

1. Cover letter

2. Resume

3. College and other degree diplomas or other verification of graduation

4. Transcript if graduated within the past 5 years

5. 2-4 letters of recommendation from non-family members

 

The Application packet should be sent to:

 

Debbie’s Dream Foundation

Two South University Drive, Suite 326

Plantation, FL 33324

 

or email to: Events@DebbiesDream.org

 

Follow up inquiries can be made to Events@DebbiesDream.org or (954) 475-1200.

 
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