Job Postings
City of Ocala Special Events Manager
Job Postings
Monday, February 09, 2015 04:49 PM


 General Statement of Job

This is a highly professional administrative and supervisory position responsible for administering, directing and supervising the City’s special events program in alignment with the City’s strategic initiatives.  Work is performed under the direction of assigned Division Head or department Director.

 ESSENTIAL JOB FUNCTION                                          

Plans, organizes and implements the City's special events program and works with independent contractors and outside organizations to conduct events on City property.  Uses independent judgment and initiative in coordinating special events and special programs. Establishes and maintains communications throughout the event with individuals, organizations, and independent contractors.  Responsible for selection of vendors and ensuring vendor business is conducted in compliance with regulatory requirements related to same. Regularly informs and advises supervisor regarding progress of events.  Frequently works evenings, weekends and holidays often resulting in extended work hours and/or consecutive days worked.

Oversees the special event permitting program and staff engaged in permitting processes.  Coordinates with the general public and other outside organizations that are requesting to conduct special events on City property. Works with other City departments such as Police, Traffic Engineering, Public Works, Building, etc. in coordinating support services by the City.

Establishes and maintains relationships and partnerships with outside organizations, businesses and media as needed to implement a community special events program.  Effectively partners with other organizations to conduct special events in a way that puts local resources to their best use. Serves as a resource to other organizations in implementation of their programs/events at city venues.  Serves as the City liaison to a variety of organizations and community partners.

Manages the budget of the special events program including revenue development and expenditure management. Prepares individual budgets for each of the City's special events. Responsible for collecting and accounting for all funds received from special event fees, sales and sponsors Records and monitors event expenditures and revenues.  Researches, identifies and seeks new and alternative funding sources for special events and special programs.  Seeks private donations and corporate sponsorships.

Implements an effective promotional program to enhance public awareness of special events and special programs and conducts events in a manner that upholds the high level of service represented by the City’s brand.  Prepares press releases; print, radio and television advertisements; electronic media; flyers; posters and brochures.  Markets through contacts, individuals, businesses, and/or organizations to obtain sponsors and funding and effectively promote special events and special programs.    

Analyzes programs and trends and stays current through networking, research and training to ensure that local events and programs are effective and relevant.   Evaluates all aspects of event coordination and makes adjustments necessary to ensure the continued delivery of high quality programs and services.

Purchases equipment and supplies as needed.  Responsible for the proper storage and control of all special events equipment, props, decorations and supplies. Responsible for supply of tables and chairs at rental buildings.

Supervises paid and unpaid staff involved in the coordination and implementation of city special events. Conducts internal event meetings with city staff to ensure cohesive provision of event related services.  Assigns work in a manner that achieves a high level of performance and creates an environment that is conducive to efficiency, productivity and exceptional service.  Hires, counsels, trains, schedules, and evaluates employees, volunteers and contract recreation providers.   Maintains confidential records. Coordinates closely with the Volunteer Manager to identify volunteer needs and to ensure proper training/orientation, assignment and supervision of volunteers.  Monitors, trains, and evaluates performance.  Establishes work group goals.  Ensures follow thru on assignments. 

Provides a high level of customer service to the public, management, cultural arts organizations, elected officials and others.  Uses independent judgment to address issues and develop solutions.                                                                             


Assists with other department programs as assigned.

Performs other duties as assigned.




Graduation from an accredited college or university with a Bachelors degree in recreation, event management, hospitality or related field. Must have four years experience in planning, organizing and implementing a special events program.  Demonstrated experience in securing funding through private donations and corporate sponsorships in support of special events and special programs. An equivalent combination of training, education and experience may be considered to the extent that the combination of education and experience has provided relevant knowledge/skills needed to be successful in the position.


Must have a strong working knowledge of the principles and practices of community special events planning and programs; an understanding of institutional and community needs and marketing theories. Must have an understanding of the social and economic impact of special events/programs and have the ability to articulate same to community groups, elected officials, management, and in funding requests.

Ability to establish and maintain effective operating records and reports.  Ability to develop, demonstrate and lead programs and presentations in an exciting and entertaining manner.  Ability to understand audiences and adapt presentations accordingly. 

Ability to project a positive, energetic attitude.  Ability to use independent judgment in making sound decisions.  Ability to remain calm in stressful situations, including the ability to remain positive even in negative situations.  Must have the ability to facilitate consensus-building when dealing with different points of view and as necessary to advance collaborative efforts between multiple  organizations.  Ability to communicate clearly and concisely with the public in a courteous and professional manner both orally and in writing.  Must be self-motivated and resourceful in meeting the community’s needs in terms of special events.   Must be flexible and adaptable; and must take initiative to improve processes for increased effectiveness as needed to meet  constantly changing demands.

Must possess strong organizational skills.  Requires basic skills and abilities in the utilization and manipulation of tools, instruments, devices, etc., normally requiring coordination with eyes, hands, and/or feet.  Must be able to work in a variety of climatic environments, both indoors and outside.  Ability and willingness to work flexible hours as necessary to properly conduct and supervise special events including the ability to work nights and weekends as required. 

Computer proficiency is required including proficiency with Microsoft products (Word, Excel, PowerPoint, and Publisher), and familiarity with website management and social media.


 Must possess and maintain a valid Florida Operator Driver’s License with an acceptable driving record.        Current certification in adult, child and infant CPR (or obtained within six months).

Current First Aid certification (or obtained within six months).   Certified Parks and Recreation Professional preferred.


Residency Requirement:           Not applicable


Assigned City Vehicle:                Yes____    No__X__


Has a shared City vehicle available for use.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush job, or technological developments).




City of West Palm Beach - Event Specialist
Job Postings
Monday, January 26, 2015 10:53 AM
Job Title   Event Specialist (On-Call):
Department   Recreation/Community Events Division
City Information    

The City of West Palm Beach (pop. 102,000) - with its sunny palm-lined streets, scenic waterfront views, quaint shopping districts, historic neighborhoods, and year-round outdoor festivals - is a slice of paradise whose hallmarks are elegance and luxurious comfort.  West Palm Beach is the county seat of Palm Beach County and one of the fastest growing areas in the country.  We are proud of our ethnic and cultural diversity, both in the community we serve and in our workplace.


The City of West Palm Beach was incorporated in 1894 and encompasses 55 square miles and is blessed with a downtown intercoastal waterfront.  The City features a variety of national recognized cultural and leisure activities.  West Palm Beach operates under a strong mayor form of government since 1993.  This system combines the strong political leadership of a Mayor, who is responsible for running the affairs of the City, with an elected City Council.



Explore the many opportunities available for those who work, live or play in the paradise we call City of West Palm Beach!


Assist with the permitting, scheduling and coordination of City services and onsite liaison responsibilities for events in the Lake Pavilion.  Coordinate monthly events including Screen on the Green and assists with 4th on Flagler and Clematis by Night.  This position includes nights, weekends and holidays on a regular basis.


$18.68 Hourly (Pay Grade 47) Excellent Benefits!


Bachelor's Degree from an accredited college or university with a major in recreation, Leisure Management or a related field, or any equivalent combination of training and experience.  A valid Florida driver's license is required.  A valid driver's license from any state (equivalent to a State of Florida Class E) may be utilized upon application; with the ability to obtain the State of Florida driver's license within 30 days from day of appointment.

Alternate Requirements:  High School Diploma or GED and four (4) years of experience in event management.  A valid Florida driver's license is required.

Additional Details    

The selection process for this position may consist of any, all or a combination of the following tests: evaluation of training and experience, written examination, structured oral interview or other assessment method.

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