Children's Home Society of Florida - Resource Development Specialist
PROGRAM NAME: Philanthropy
GRADE: D/E 22, Salaried
OBJECTIVE: Coordinate the execution of community fundraising activities, manage special event logistics to increase community awareness and raise charitable contributions.
ESSENTIAL FUNCTIONS MAY INCLUDE:
Plan, coordinate and execute special event activities and logistics and support community fundraising activities in conjunction with volunteers, Philanthropy staff, and Division Management in support of the annual Philanthropy Plan.
Identify, recruit, manage, orient and support development focused volunteers, committees, auxiliaries and fundraising groups.
Support Philanthropy Department efforts to cultivate, secure, recognize and steward donors, event participants, sponsors, gift-in-kind donors, community organizations and development focused volunteers.
Participate in budget development for events and projects as assigned; track expenses and revenue against goals and prepare reports on results; identify trends and make recommendations for the future.
Execute local marketing activities, awareness campaigns and events.
Provide information, advice, content and recommendations for promotion and marketing activities to the Communication and Marketing Staff to advance visibility and philanthropy outcomes.
Develop and cultivate community outreach through presentations for new and existing funding opportunities, when applicable, United Way
Participate in the execution of grant research and proposal writing process for the designated geographic areas.
Provide information, advice and recommendations for press release content, feature stories and local media to the Communication and Marketing staff.
Participate in maintaining an accurate and complete volunteer, donor and constituent database to include individuals, volunteers, corporations, organizations and foundations.
Build nurturing relationships with Division Management and Philanthropy staff for donor relations efforts.
Participate in the quality improvement process.
This list of essential functions is not intended to be exhaustive. Children's Home Society of Florida reserves the right to revise this job description as needed to comply with actual job requirements.
QUALIFICATIONS: All degrees must be from an accredited university.
Bachelor’s Degree in Communications, Event Planning, Public Relations, Sales, Business or related fields
Minimum of three years experience in Event Planning or Community Fundraising
Florida Driver’s License within 30 days from hire
Certification in Development, Business, Event Planning or Fundraising
Ability to handle confidential information appropriately
Effective verbal and written communication skills
Ability to travel
Ability to learn computer skills sufficient to perform all essential functions
Ability to be sensitive to the service populations’ cultural and socioeconomic characteristics
Commitment to effectively and efficiently providing customer satisfaction with positive service delivery results
Excellent organizational skills
Excellent interpersonal skills
Strong attention to detail
Ability to work in a diverse environment
Proficiency in Microsoft Office
Strong skills in volunteer management and group leadership
Strong skills in networking and community engagement and mobilization
What's your motivation? Opportunity. Creativity. Contribution. It's all part of working for the Symphony, where you can contribute professional growth with personal fulfillment.
This is a full time position to assist the Executive Director
Compensation: $ 30,000 - $ 35,000 annually
Duties will be in the following areas:
Subscriptions – Ticketing
Develop and maintain the ticket sales and merchandising plan
Complete responsibility for receiving and processing single and subscription ticket
sales. Interface with ticket holders and inquiries.
Distribution of tickets and coordination with the BCPA box office.
Coordination of website for single and subscription ticket sales
Responsible for handling ticket table at each concert
Responsible for finding and coordinating volunteers for manning a SOA table at community events deemed beneficial to SOA.
Telephones – primary person answering and returning general office calls.
Subscriber Database Management
Assist in the maintenance of the e-Tapestry data base as it relates to data-
mining for subscribers
Coordinate the Season and Summerfest ticket renewal brochures
Work with staff in creating email blasts for new subscribers renewals
Negotiate marketing list purchases for e-mail list blasts
Responsible for data base entry of lists and subscribers and ticket purchases
Act as Office Manager-Coordinator
Check general office phone messages and return calls.
Maintain office supply inventory
Support Guilds and Activities
Interface with Symphony Society Members and event chairpersons for each fund-
raising event, including database needs.
Take mail/email reservations and post in computer for printout at each event.
Coordinate volunteers and reservation table for the event.
Guidance of “Young Notables” organization development and fund-raising events.
Assist in coordination of Fund-raising events.
Responsibilities will include supporting fundraising events, coordinating meetings and calendars, performing data entry of participants and donations, working on event logistics and incentives, generating cultivation items and newsletters.
The Administrative Associate will need to be a self-motivated, independent worker who enjoys handling a variety of office related tasks as well as preparing for community fund raising events.
Responsible for supervising etapestry database entry and generating lists, mail merges
and other related correspondence including development of email and contact lists
Develop and Manage Constant Contact emailings on a weekly basis
Prepare and disseminate Press Releases, maintain Press Contact lists and do follow-up
phone calls to press.
Responsible for ad placements in media
Advertisers and Sponsors
Assist in the sending of follow-up thank you letters and any other continuing
Credit Card Assistance
Be knowledgeable and trained as back-up person to process all credit card charges for
tickets, reservations and CD sales when necessary .
Board of Directors
Maintain board lists, contribution records and monthly notifications to Board Members.
Summerfest and Season Concerts
Available for assistance if needed with local transportation of guest artists, etc.
Website Maintenance and Postings
Management of Supporter Ads and Blogs on website
Maintain e-commerce page with products
Maintenance of Facebook and Twitter pages
Forward new content postings to Facebook and twitter followers
Post and/or monitor new blogs and comments on website