Event Coordinator for Premier South Florida Fishing Tournaments
Position: Event Coordinator
Location: Deerfield Beach, FL
Job Type: Full-Time
Bluewater Movements, Inc. is a sports marketing company based in South Florida that specializes in event marketing for competitive saltwater fishing.
Experienced, take-charge professional with ability to manage administration and logistics in a busy special events environment.
Assist with coordination and operation of (7) fishing tournaments per year and attendance at approximately 5 industry trade shows per year.
Must be able to anticipate project needs, discern work priorities, meet deadlines with minimal supervision and be willing to work occasional evenings and weekends associated with scheduled events on calendar. Travel required for 3 to 4 of the events each year, with extended stays ranging from 4 to 7 days depending on event.
The event coordinator must have a love for event management, provide outstanding customer service, be an enthusiastic professional and be able to build strong relationships with anglers, volunteers, media, sponsors and all other instrumental contacts to the business.
Event Planning Overview:
Ensure that important pre-event documents such as Coast Guard applications, security details, GL insurance policy renewal, etc. are completed and submitted on time.
Deliver editorial content and sponsor advertising pages for event publications to graphic designer. Oversee proof process for publications.
Magazine and poster distribution to local marine retail stores.
Assist with updates to event website pages.
Draft pre-event press releases, email blasts and social media to promote events.
Assist with BEO negotiations at host locations for events.
Work with vendors to source shirts, hats, bag samples and other promotional items for events.
Assist with design and layout of floor plans for events.
General reservations, ordering and scheduling of things like musicians, equipment
rentals, signage, polygraph examiners, trophies, supplies, etc.
Serve as liaison with vendors and sponsors on event-related matters.
Assist with onsite setup for events (bag stuffing, banner displays, silent auction, decorations, etc.)
Participate in team registrations during kickoff events.
Participate in score keeping during fishing days and collection of results for online scoring.
Liaison to media on competition days to ensure they have the results information they need for press deadlines.
Assist with breakdown of site location following conclusion of event.
Draft press release, email blast and social media posts for recap promotion of events.
Assist with steps necessary to issue payment to winners.
Propose new ideas to improve the event planning and implementation process.
Close out all events as required.
Other Tasks and Requirements:
Day to day office administration responsibilities such as emails, answering phones, shipping, filing, running errands, scheduling meetings, etc.
Ensure that all deadlines are properly met for quarterly and annual tax forms for business.
In physically fit condition to handle some of the lifting, moving, etc. that may occur in association with set-up or breakdown from an event.
Must live in the immediate area or be willing to relocate
Communication - Excellent communication skills, including writing, proof reading and speaking.
Multitasker - Ability to manage multiple projects and work assignments effectively and efficiently.
Interpersonal Skills – highly professional, courteous and outgoing, both in person and by phone.
Independent - Ability to accomplish projects with minimal supervision..
Team Player – works well with other people. Role up your sleeves attitude and do what it takes to get the job done.
Bachelor’s degree and/or significant work experience in field are preferred.
3 years experience in office administration preferred.
1 year + experience in event management preferred.
Computer Platforms– must be Mac & Windows proficient.Computer Skills - High proficiency using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches.
Responsibility: Bloomingdale’s AVENTURA and MIAMI AT THE FALLS stores
Manage and coordinate all aspects of in-store event planning and execution for Bloomingdale’s Aventura and Miami the Falls store locations
Develop community relations strategy involving charitable giving, in-kind donations and in-store special events
Enhance the brand by securing event sponsorships, co-branding opportunities and involvement in community initiatives.
Manage public relations budget and administrative duties
Develop and execute media plan and secure publicity
Schedule includes some evenings and weekends to oversee events
Must have at minimum of 6-8 years training and experience within a public relations, marketing, and/or special events environment
Proven leadership within a high-profile branded company
Retail and/or fashion background a plus
Strong writing and verbal communication skills necessary
Knowledge of Miami and South Florida community
Knowledge of Miami and South Florida press
Independent worker, self-initiative/self-starter, resourceful and a problem solver
Proven ability to build strategic alliances/relationships
Demonstrated ability to build successful event strategies that achieve goals
Highly organized, detailed and thorough, creative and motivated, ability to adapt quickly to changing priorities
4-year degree in public relations, communications, marketing or journalism required
This job description is not all inclusive. Macy’s Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.