Exhibitor Questionnaire 2026

I understand that the FFEA convention & Tradeshow is taking place at the Luminary Hotel & Caloosa Sound Convention Center, August 4-6, 2026 and that I must be there the entire time.

I understand that the Exhibitor Load in is on Tuesday, August 4 beginning at 9am and that I must be set by the 3:00pm.

I understand that the Exhibitor Load out is on Thursday, August 6 beginning at 1:45pm and that I may NOT tear down my booth prior to then.

I understand that I am responsible for ordering all utilities and/or labor fees that I may incur while onsite at the show and that I Am fully responsible for the set-up, security or items and care taking of my booth at the event.

I understand that I am responsible for all additional rentals above that which is included in the Exhibitor Booth Package.

I understand that I am responsible for shipping and receiving fees for anything shipped directly to the hotel and payment is due to the hotel for these items and that Items shipped to the hotel will not be released to me prior to payment for said fees.

I understand that I am responsible for obtaining and providing a Certificate of Insurance naming Florida Festivals & Events Association and Luminary Hotel as Certificate Holders, two weeks prior to the event.

I will be onsite or assure anyone attending in my place is fully informed of the matters.

I have read the rules, regulations and policies of the show.

I have reviewed all sections of the Exhibitor Manual and I fully understand them. Should I have any questions, I will reach out to Suzanne Neve, CEO at Suzanne@ffea.com or 407-203-1334.

I agree to and understand the following:
FFEA reserves the right to change the conference/workshop content, timing, speakers or venue without notice. The event may be postponed or cancelled due to acts of terrorism, war, extreme weather conditions, industrial action, less than expected delegates or any event beyond the control of FFEA. If such a situation arises, FFEA will endeavor to reschedule the event; however, FFEA cannot be held responsible for any cost, damage or expenses which may be incurred by the registrant as a consequence of the event being postponed or cancelled. Some registrants consider travel insurance to cover the cost of the registration, travel and expenses for these types of situations.

FFEA is not responsible for any registrant’s personal injury (i.e., physical, psychological, or emotional stress) or property damages while attending a FFEA conference or event. Conference registrants assumes all risks inherent in attending a FFEA conference for which the registration covers, whether before, during or after the conference.

Exhibitor agrees to defend, indemnify and hold FFEA harmless from and against all claims, costs, losses, expenses, damages, actions, causes of action and/or liabilities, including reasonable attorneys' fees, arising out of or resulting from any negligent act undertaken or committed by Exhibitor, except for those actions or liabilities which are due to the misconduct or negligence of FFEA.