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Speaker Materials

Welcome to the PreConference Virtual Speaker Ready Room. Here you will find all speaker resources and instructions to assist you in preparing for your FFEA Presentation. We can't thank you enough for sharing your knowledge and experience with our members!


Hyatt Regency Grand Cypress Resort

One Grand Cypress Boulevard, Orlando, FL 32836

Hotel Accommodations

Maps, Parking & Directions
Resort Details & Amenities
Discover Orlando & Central FL

On-site Registration

When you arrive at the hotel, please check-in at the FFEA registration desk located at the entrance to the Windsong Ballroom on the lower level of the hotel to receive your speaker badge and convention materials. The Conference Registration Desk is open from 8am – 6pm daily.

The convention is business casual. If you plan to attend the Closing Social on Thursday evening, it is our tradition to dress to the conference theme which is Level Up. Think gaming, tech, etc.

Silent Auction
Our Silent Auction raises funds for scholarships for students pursuing a career in Special Events. We would be so grateful if you would donate something towards our auction. If you would like to donate to the FFEA Silent Auction, please click here.

Marketing & Social Media

We appreciate your assistance in promoting your session and the conference. You can find a social media toolkit HERE with sample text and graphics that you can use in your posts. Our Marketing committee will also be sending each speaker a personalized graphic with your session details shortly.

Session Handouts
If you have PowerPoint, handouts or any other materials please send them to us in advance so that we can include them in the mobile app for download for all attendees. This is our effort to save a few trees and allow our attendees to enjoy your session without having to frantically take notes.

Audio Visual & Room Setup
For breakout sessions, rooms will be set classroom style. The front of the room will have a screen, projector, laptop preloaded with your presentation and a podium. The laptop will be connected to a small speaker for any audio within your presentation. The laptop will be connected to Wi-Fi. If you prefer to use your own laptop, please be sure to bring all appropriate adaptors and cabling. Panel discussions will also have a table and seating for all panelists at the front of the room, as well as name plaques for each panelist. Sessions last 75 minutes total including Q&A.

Presentation Guidelines
Please refer to our presentation guidelines linked below for specifics and useful tools for developing your presentation. A PPT template is also included.

Terms & Conditions

You can find our Speaker Terms and Conditions below that you agreed to when submitting your proposal as a reminder of our policies. If you have any questions on any of these items please let us know.

Room Host
Each session will have a designated volunteer Room Host. Your room host will greet you 15 minutes prior to the start of your session to make sure you have everything you need. They will make some announcements as attendees join the room and then introduce you as a speaker. The room host will also assist with anything you need during the presentation and be our point of contact in the event of any issues.

Our staff will be onsite beginning on August 21st.. If you need to reach one of us, please call Suzanne’s cell phone – 561.512.0761.


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