SUNSATIONAL awards

The Florida Festivals and Events Association’s mission is to promote and strengthen the festival, event and fair industry in Florida through education, networking, dissemination of information, and the cultivation of high standards for the industry.

We strongly feel that we do this through the FFEA SUNsational Awards Program, which recognizes its member’s innovation, individuality and creative collaboration.  SUNsational Award applications are available in March each year and awards are announced and distributed at the Annual Convention and Tradeshow during an evening dinner and social. Application details and a link to apply online are all below.

Budget Categories

Events of all sizes are encouraged to submit entries. You will be judged among your peers in the same event budget category so you are competing with festivals with similar budgets. There are three event budget categories:
  • $49,999 and under
  • $50,000  - $249,999
  • $250,000 and over

Please submit each entry in one of these event budget categories. Budgets should include the entire budget for the event that you are entering, including all in-kind services. THIS WILL BE STRICTLY ENFORCED!
 

Award Categories & Judging Criteria

Category

Judging Criteria

Submission Requirements

Printed Materials

Brochure / Postcard / Direct Mail Piece

Promotional Poster

Commemorative Poster

Program / Event Guide

Tickets & Invitations

Annual Report

Is the item’s message informative, clear, concise, compelling enough to engage the audience, easy to understand, possess exceptional design features and is it original? Judging done in person.

Submit a digital PDF or Jpeg of the item. Mail two copies of the original printed version to FFEA Office. No mounting required.

Outdoor Advertisement

Examples of outdoor advertising include, but are not limited to, over-the-street signage, street pole banners, bus signs, vehicle wraps/signs, sidewalk signage, billboards, trash can wraps, etc.

 

Is the message informative, clear, concise, compelling enough to engage the audience, easy to read, have visual impact, and original? Judging done online.

Submit a digital PDF or jpeg image of advertisement.

PR / Media Campaign

Includes Press Kit, Overall Media Campaign

Is the content creative and well-organized with a clear message? Judging done online.

Submit a digital PDF. Mail two originals to FFEA Office.

Photo

(Black & White or Color)

Does the photo have original and exceptional composition, use of light and color, and evoke an emotion or leave an impression?

 Judging done online.

Submit a digital jpeg of the photo image. Mail two copies sized at 8x10 or 5x7 to FFEA Office. Photos must be matted.

Promotional Item

Examples of promotional items include, but not limited to, souvenirs, hats, mugs, pins, volunteer / sponsor recognition items

Is the promotional item original, have visual impact, and serve a purpose for its target market? Judging done in person.

Mail two of each item to the FFEA Office. *Please note these become the property of FFEA and may not be returned.

Tee-Shirt

Collared shirts should be entered under Promotional Items.  Examples include promotional shirts for sale and not for sale and volunteer shirts.

 

Does the tee-shirt display good use of design and originality?

Judging done in person.

Mail two of each item to the FFEA Office.  *Please note these become the property of FFEA and may not be returned.

Broadcast Media

Television Program, Ad, PSA or Video

Radio Program, Ad or PSA

Is the message informative, clear, concise, compelling enough to engage the audience, original, and have impact? Judging done online.

Submit YouTube link to video or upload to online application.

Multimedia Marketing

Website

Mobile App

Social Media Marketing

Examples of social media marketing include, but are not limited to FaceBook, Twitter, Instagram, YouTube, webcasts, blogs, podcasts, Flickr, Pinterest, Linked In, GooglePlus, etc. 

Is the website/page/app informative, clear, concise, compelling enough to engage the audience, easy to navigate, have visual impact and does it possess exceptional design features and display originality?

Judging done online.

Submit link to webpage, social media site or app download link.

Programming

Sponsor Program

Volunteer Program

Green Program

Educational Program

Community Outreach Program

Does the program serve a purpose or objective, involve and benefit all partners, produce measurable results and is it an original idea? Judging done online.

Submit required documents online. Mail required documentation and any supporting documents in a clearly labeled binder.

 

REQUIRED DOCUMENTATION:

  • Introduction & Background of main event and program
  • Effectiveness of Program
  • Partner Involvement

 

SUPPORTING DOCUMENTATION:

  • Printed Materials
  • Promotional / Marketing / Media Materials
  • Supporting Photographs
  • Measurable Results

 

*The categories listed below require a separate nomination process and do NOT require an application fee. To nominate and individual or organization for these awards, simply EMAIL your nomination and supporting documentation to the FFEA Office by July 13, 2014. 

Best Vendor / Supplier
This award nomination must be submitted by an event. Please give an overall description of the vendor’s product/service and why they stand out from their competition. Include number of years in business and length of partnership between the event and vendor.  Additional photos, documents and supplemental materials may be submitted along with nomination. Both the nominating event and the vendor must be current members of FFEA.
 
Most Innovative Project
This award will go to the individual or organization who has executed an innovative idea or project within the last year. Application should include detail of the project including the concept, implementation and results. Supporting printed materials, photos and measurable results may be submitted with the nomination. May be nominated by self or others.
 
Emerging Leader Award
The Emerging Leader Award will be awarded to a rising star in the Florida Festival & Event Industry. This individual should currently be either a volunteer, intern or staff member at an FFEA Member Organization who shows dedication and exemplary leadership within an event. Please include a description of the individual’s role in your organization and demonstrate their impact on your event. Supporting documentation may be included.

Frequently Asked Questions

1.    Where can I see the entries that were submitted? - All entries will be displayed at the convention and trade show – August 13-15, 2014 at the Walt Disney World Swan Resort in Orlando, FL.

2.    When will winners be announced? - Winners will be announced at the 20th Annual Convention and Trade Show Awards Dinner, Thursday, August 14th. Winners will be presented with an award to display. 

3.    Do I have to present to win? - Although we encourage you to attend the Convention and Tradeshow, you do not have to be present to win a SUNsational Award. 

4.    How can I view the winning entries? - A PowerPoint of all winning entries will be placed on the FFEA website. 

5.    Will press releases, on winning entries, be distributed? - Press releases, explaining the award and the competition, will be written and distributed to your local media sources and throughout the state.  We encourage you to send out press releases to your media contacts as well. 

Rules & Policies

  1. Only FFEA members are eligible to submit entries.
  2. You may only submit ONCE PER CATEGORY for each event you produce however you may enter in as many categories as you would like.
  3. Entries must have been produced and/or utilized between July 5, 2013 and July 5, 2014.
  4. Please pay close attention to the submission requirements. If submission requirements are not met, your entry may not be judged.
  5. All entries become the property of FFEA.FFEA assumes no liability for items lost, taken, or damaged.
  6. All entries must be submitted by July 13, 2014.
  7. All entries must include payment at time of submission.

Judging

Entries are judged by professionals in their fields of radio, television, photography, website development, promotions, graphics, advertising, public relations, marketing, social media, and special event production. The entries are judged through a point system based on the criteria listed for each category.

Three SUNsational Awards will be given in each award category; a best in category award and two runner-up awards, unless, in the opinion of the judges, no award is merited. The judges reserve the right to give multiple awards in a category if scores are tied.

Cost

The early entry fee for each entry is $20 for nominations submitted by June 30th. The entry fee between July 1 – July 13th is $30. You may pay the entry fee online with credit card or mail a check to: FFEA, 2115 Alameda Avenue, Orlando, FL 32804. All payments must be received prior to July 13, 2014 in order for the application to be included in the judging.


CLICK HERE TO APPLY ONLINE. 

CLICK HERE TO VIEW THE 2013 AWARD WINNERS

 

 

Step by Step Submission Instructions

  1. Click the link at the bottom of the page to apply.
  2. Enter your username and password to begin the applications process. If you cannot remember it please email us and we will provide it for you. If you have not yet created one then please create one at this step.
  3. The first page will review all of the entry requirements. Scroll to the bottom of the page and click the CONTINUE button.
  4. The next page will ask for your contact information, the name of the event for which you are submitting the award application and the overall budget for that specific event. Once you have completed this information, click the CONTINUE button.
  5. The next page is where you will submit your actual items. Check the box for the category(s) that you wish to apply for.
    1. You may click multiple categories on one application.
    2. You should submit a new application for each different event if you produce multiple events and are submitting applications for multiple events.
    3. Once you check the box for the category you are applying for then you will upload the item. Click the UPLOAD button next to the category, then select the item you wish to submit.
  6. UPLOAD REQUIREMENTS:
    1. For Printed Materials, Outdoor Advertisements, PR Campaign, and Photos please upload a digital copy of the piece in either a jpeg or pdf format.
    2. For Programming, please include the materials below: Minimum of two images of the partnership in action (can be any print collateral, article, photographs, etc.) One single spaced summary page describing: purpose/objective, involvement of partner(s), benefit to partner(s), results.
    3. For Broadcast Media, please include a link to the ad or psa (via youtube/vimeo, etc).
    4. For Multimedia Marketing, please include a link to the fan page or website for the program you are applying for.
    5. If your attachments are very large or are otherwise not being accepted by the online system, please email us to let us know and continue with your application. We will contact you to make arrangements to receive your files through an alternate method.
  7. Once you have completed all of your uploads click CONTINUE and you will then be taken to the payment page. You will be charged the application fee per category and the application fee can be paid by credit card or check. All payments must be received in our office by July 13th in order to be included in the judging process.
  8. If you need to stop before completing, simply logout of the application. To log back in click the link to apply again. You will see a message that asks if you would like to continue with your previous submission or start over. Click “Continue Previous Submission” and your previous work will all be saved.
  9. If you have already submitted one application and would like to submit an additional one for another event, click the link to apply again. You will see a message that asks if you would like to continue with your previous submission or start over. Click “Start Over or Edit Previous Submission” and a new application will be started for you.
  10. Once you have submitted payment you cannot return to edit the application.
  11. You will receive a confirmation email for each application submission with a receipt for your payment.
  12. Please be sure to follow submission requirements and mail original copies to our office: FFEA, 2115 Alameda Avenue, Orlando, FL 32804.