EXHIBITOR information

The 24th Annual Florida Festivals and Events Association Convention and Tradeshow will take place August 21-23, 2018 at the Hyatt Regency Coconut Point Resort & Spa in Bonita Springs, FL. It will provide unmatched educational and networking opportunities to over 300 event planners, producers, suppliers and sponsors who will be in attendance. Convention attendees represent a broad range of organizations including non-profits, Chambers of Commerce, Associations, Municipalities and event production companies.  The group of 300 convention delegates plan a combined 3,500 events per year with millions of patrons.



CREATE NEW CONNECTIONS - Create new connections with event planners and producers, suppliers and vendors. They want to know how your products/tools/services can help build their business.

DEMONSTRATE AND DISCUSS YOUR PRODUCT/SERVICE IN PERSON - Use this opportunity to position your brand as the “go to” resource for this elite group.

BUILD ON YOUR RELATIONSHIP WITH CURRENT CLIENTS - Allow your current clients to be on-site references to others while you share updated products and services with them directly.


 Included in the registration fee are:

  • Exhibit space with one six foot draped and skirted banquet table and one chair, along with standard 8x10 pipe and drape.
  • List of Attendees' Contact Information (via Excel Spreadsheet)
  • Opportunity to attend any of the more than 40 educational sessions
  • One ticket to each networking opportunity including Tradeshow Luncheons, SUNsational Awards Dinner, Annual Business Meeting & Luncheon, Cocktail Reception and Entertainment Showcase
  • Wednesday and Thursday Late Night Hospitality Hours with complimentary beverages and snacks
  • Company name listed on event signage and logo in mobile app
  • Pick your own space! Spaces will be assigned based on receipt of payment and vendor preference. 

$550 FFEA Member                                                               
$700 FFEA Nonmember
Non-members who exhibit at the non-member rate and join FFEA within 30 days of the Convention Closing date will receive a $150 credit towards their membership dues.

$350 for each additional exhibitor guest       


Exhibitor Schedule

The schedule below is designed to allow exhibitors time to interact with attendees in various aspects throughout the conference. The exhibit halls hours are spread throughout the entire conference in order to allow ongoing interaction between exhibitors and attendees. We strongly encourage all exhibitors to attend educational and networking events when possible, as they do not conflict with Exhibit Hall Hours. Items in red below are MANDATORY times when your booth should be staffed. All other items on the schedule are recommended functions for exhibitors. 

Tuesday, August 21st

11:00am - 5:30pm

Exhibitor Setup
Tuesday, August 21st
4:00pm - 5:30pm

First Timer Orientation & Networking in Estero Ballroom

Open to all attendees.

Tuesday, August 21st
6:00pm -  9:00pm

Opening Reception in Exhibit Hal

Food & Beverage Provided

Tuesday, August 21st 9:00pm - 12:00am

Cocktails & Conversation After Hours Lounge

Fireworks. Live Band with Dancing. Open Bar.

Wed., August 22nd 8:30am - 10:30am Opening General Session in Estero Ballroom
Wed., August 22nd 10:45am - 12:00pm

Exhibitor Educational Session

This panel discussion is for our supplier members! Join our panelists for their best advice and tips on preparing and participating in tradeshows, reaching event directors, responding to RFPs and closing the sale to groow your event business. Panelists are all FFEA Suppliers with a proven track record of working with events.
Wed., August 22nd 12:00pm - 1:30pm SUNsational Awards Luncheon in Grand Ballroom
Wed., August 22nd 4:30pm - 6:00pm Tradeshow Happy Hour
Wed., August 22nd 9:00pm - 12:00am

Cocktails & Conversation After Hours Lounge

Live Band with Dancing. Open Bar.

Thurs, August 23rd 8:30am - 10:00am

General Session in Estero Ballroom

 Thurs, August 23rd 10:15am - 11:30am Exhibitor Educational Session This panel discussion is for our supplier members! Join our panelists for their best advice and tips on working with special events.  Panelists are all FFEA Event Producers with events of different size and scope.
Thurs, August 23rd
11:30am - 1:30pm

Trade Show Networking Tour & Lunch  

Buffet lunch provided in Exhibit Hall

Thurs, August 23rd 1:45pm - 4:00pm Exhibitor Dismantling
Thurs, August 23rd 6:30pm - 9:00pm

Evening Social & Networking

Dinner served. Cash Bar. Live Entertainment. Silent Auction.

Thurs, August 23rd

9:00pm - 12:00am

Cocktails & Conversation After Hours Lounge

Live Band with Dancing. Open Bar.


Optional Upgrades

Ad in Mobile Event App - $100

Ads are now available in our new mobile event app only for sponsors and exhibitors. Don’t miss your opportunity to leave a lasting impression in what will certainly be a app used by vent producers long after the convention closes.

*Cost for electric is additional and must be purchased through Elden Electrical.