Location
Luminary Hotel Fort Myers & Caloosa Sound Convention Center
2200 Edwards Dr
Fort Myers, FL 33901
Resort Details & Amenities
Visit Fort Myers
On-site Registration
When you arrive at the hotel, please check-in at the FFEA registration desk located in the Caloosa Sound Convention Center to receive your speaker badge and convention materials. The Conference Registration Desk is open from 8am – 6pm daily.
Attire
The convention is business casual. If you plan to attend the evening after hours events, they are outside at the Amphitheater so casual attire appropriate for the FL outdoor heat is recommended.
Silent Auction
Our Silent Auction raises funds for scholarships for students pursuing a career in Special Events. We would be so grateful if you would donate something towards our auction. If you would like to donate to the FFEA Silent Auction, please click here.
Marketing & Social Media
We appreciate your assistance in promoting your session and the conference. You can find a social media toolkit HERE with sample text and graphics that you can use in your posts. Our Marketing committee will also be sending each speaker a personalized graphic with your session details shortly.
Session Handouts
If you have PowerPoint, handouts or any other materials please send them to us in advance,
no later than July 20th so that we can include them in the mobile app for download for all attendees. This is our effort to save a few trees and allow our attendees to enjoy your session without having to frantically take notes.
Audio Visual & Room Setup
For breakout sessions, rooms will be
set in crescent banquet rounds with 6 seats per table. The front of the
room will have a riser with lectern, 15' screen and projector with HDMI input. There will be an audio interface for any videos. The lectern will have a handheld microphone with stand. Please send your PPT in advance so that we can have it loaded onto a laptop. If you do not send your PowerPoint in advance, you will need to bring your own laptop for the presentation, along with appropriate adaptors.
Panel discussions will also have a table and seating for all panelists at the front of the room, as well as name plaques for each panelist. Sessions last 75 minutes total including
Q&A.
Presentation Guidelines
Please refer to our presentation guidelines linked below for specifics and useful tools for developing your presentation. A PPT template is also included.
Terms & Conditions
You can find our Speaker Terms and Conditions below that you agreed to when submitting your proposal as a reminder of our policies. If you have any questions on any of these items please let us know.
Room Host
Each session will have a designated volunteer Room Host. Your room host will greet you 15 minutes prior to the start of your session to make sure you have everything you need. They will make some announcements as attendees join the room and then introduce you as a speaker. The room host will also assist with anything you need during the presentation and be our point of contact in the event of any issues.
Our staff will be onsite beginning on August 9th. If you need to reach one of us, please call Suzanne’s cell phone – 561.512.0761.